For more information, visit the UCSC Travel Guide webpages, or ask your Travel Contact.

Travel Contacts

Camille Martinez, 831-459-2772,
Administrative travel, Mt. Hamilton travel, TMT travel, Lick shops travel*

Lisa Ellis, 831-459-5165,
All Contract and Grant related travel except TMT

*initial Shops contact: Dave Cowley, 831-459-2475,

Reimbursement Rates

Rates Effective 1/1/14

Mileage reimbursement: 56 cents per mile

Rates Effective 1/1/13

Mileage reimbursement: 56.5 cents per mile

Standard Reimbursements
For your convenience, we have calculated the round trip mileage from UCSC to the following destinations. If you begin or end your trip at home, you have the option to claim the actual number of miles driven.

New rates starting Jan 1, 2014

San Jose: $39.20
Oakland: $74.48
SFO: $70.00
Mt Hamilton: $61.04

Old Rates Jan 1-Dec 31, 2013
$41.81 to San Jose airport
$77.97 to Oakland airport
$73.45 to San Francisco airport
$67.80 to Mt.Hamilton
Mileage Reimbursement Limits
If you choose to drive rather than fly on a long trip, mileage reimbursement is limited to equivalent airfare. Must be pre-approved, before travel.

Meals & Incidental Reimbursement: Claim ACTUAL COSTS for meals and incidentals up to $64.

Travel of Less than 24 hours
NOT reimbursed unless travel includes overnight stay, evidenced by lodging receipt
Travel of Less than 30 Days
Traveler is away MORE than 24 hours
Traveler is away LESS than 30 days
Travel within continental US
$64 maximum daily meal reimbursement
NOT a per diem; based upon actual expenses
Travel of More than 30 Days
Traveler is away MORE than 30 days
Phone or email your Travel Contact for allowance

NOTE: UCSC Accounting requests that you submit all receipts with post travel form.

Travel Forms

Travel Advance Request (TAR) Form     pdf iconPDF  

Travel Advance Form Instructions     pdf iconPDF

Post Travel Form     pdf iconPDF      xls icon Excel (interactive)

Post Travel Form Instructions     pdf icon PDF

Electronic Funds Authorization Form (for faster reimburesments)    pdf icon PDF file   xls icon Excel file   

UC Car Rental Agreements

UC Systemwide Contracts per UCSC Accounting